Project Manager and JobTread Super-User

Surrey, BC

Our Langley based company is committed to building smarter—on the job site and behind the scenes. We are seeking a highly analytical, detail-oriented Project Manager who thrives in operational systems, estimating, data-driven decision-making, and field team coordination. In this role, you’ll lead project coordination, become our in-house JobTread platform super-user, and oversee operational data capture and validation from estimate to project completion. You’ll play a key role in maintaining financial integrity and efficiency across field operations.

Key Responsibilities

Project Oversight & JobTread Platform Leadership

• Configure and maintain JobTread workflows, templates, and internal reporting structures
• Build and manage project schedules, task tracking, change orders, daily logs, time entries, document uploads, and vendor/client communications
• Support all team members—office and field—in adopting and consistently using JobTread to streamline operations
• Deliver onboarding and ongoing support to ensure confident, consistent use of the platform

Estimating & Financial Field Integrity

• Prepare detailed estimates that include clear scope of work, rates, material breakdowns, inclusions, and exclusions
• Reconcile estimated vs. actual field performance by validating daily slips, trucking tickets, work logs, final quantities, tonnage installed, time and materials vs fixed fee draws, delivery charges, and site delays or extra work with supporting documentation
• Ensure all field financial data is captured accurately in JobTread to support timely AR/AP processing
• Work closely with the Controller to ensure smooth information flow from field to finance

Operational Information Management

• Track and manage project data to support communication, accountability, and financial integrity, including:
• 1. Project Information (estimate number, date, GST #, client info, site location)
• 2. Work Scope (equipment, responsibilities, inclusions/exclusions)
• 3. Quantities & Pricing (estimated vs. actual, rate/unit, totals)
• 4. Field Documentation (truck slips, daily logs, site sign-offs, deviation records)
• 5. Progress & Verification (completion status, inspections, % complete)
• 6. Internal Notes (change order rationale, observations, client discussions)

Dispatch Awareness & Field Coordination

• Coordinate with dispatch and operations to align field schedules with project priorities
• Provide clear, documented instructions to crews to avoid rework or delays
• Act as the bridge between field operations and office administration to resolve issues quickly

Reporting & Decision Support

• Collaborate with the Controller to create JobTread reports and dashboards for job costs, progress, and performance
• Provide real-time visibility for operations, finance, procurement, and leadership
• Analyze trends to identify risks, delays, or inefficiencies and recommend improvements
• Develop lean systems and process enhancements to support growth

Team Culture & Talent Mindset

• Support a team culture that attracts and retains high performers
• Identify promising talent and support smooth onboarding for new field hires
• Contribute to a positive, accountable, and high-performing work environment

Key Accountabilities

• JobTread Utilization – Consistent system use by office and field teams
• Estimating Accuracy – Minimal variance between estimated and actual performance
• Financial Integrity – Timely, complete, and validated field data supporting AR/AP workflows
• Operational Efficiency – Minimal disruption or rework; clear field communication and task flow
• Reporting Value – Dashboards and reports that inform decisions and improve visibility
• Talent Awareness – Contribution to a high-performing culture and onboarding support

Who You Are

• Experienced in project management, construction estimating, field operations, or project coordination
• Highly analytical and confident working with numbers and cost data
• Detail-oriented and skilled at validating data across multiple sources
• Tech-savvy with experience using JobTread, Procore, or similar tools
• An effective communicator, supporting both field and office teams

 Salary range is $95,000- $125,000 per year

If you are interested and have the qualification we are looking for please send your resume and cover letter to this job ad  today!