Assistant Payroll

Thunder Bay, ON

JOIN OUR TEAM AND HELP LEAD WITH CARE, COMPASSION AND COMMITMENT!

ABOUT THE ROLE

Reporting to the Manager Financial Services and under the technical direction of the Payroll Coordinator, the Payroll Assistant works closely with other Finance and Human Resources staff to support the payroll system and process for St. Joseph's Care Group.

Key Responsibilities include the following:

• Reviews time reports and processes payroll adjustments, including payments for missed time, retroactive payments, pay stubs, and bi-weekly remittances.

• Prepares contract settlement payments and other retroactive payments, as required.

• Responds to payroll-related inquiries and prepares Employment Insurance audit forms and Records of Employment.

• Completes monthly benefit reconciliations, prepares benefit-billing schedules, and enters benefit charges and payments into the payroll/HRIS system.

• Tracks preapproved payments and supports Accounts Receivable activities by preparing monthly statements, issuing invoices, reconciling aged trial balances, and following up on outstanding accounts.

• Organizes payroll records for secure storage and provides vacation relief for the Payroll Coordinator.

HIRING DEADLINE: September 10, 2026

Applications will continue to be accepted until the position is filled. However, consideration of submissions after the deadline will be at the organization's discretion. Applicants are encouraged to apply by the Hiring Deadline.

This job posting is for an existing vacancy currently available within our organization.

COMMITMENT TO DIVERSITY

At St. Joseph's Care Group (SJCG), our diverse workforce strengthens our ability to provide culturally competent care and innovative solutions to the complex needs of our clients and communities. We encourage applicants from all backgrounds, diverse race, ethnicity, gender identity or expression, age, sexual orientation, family status, religion, disability, and socioeconomic status, to help address under-representation and foster greater inclusivity and belonging at SJCG.

By promoting a culture of inclusion and mutual respect, we ensure that our values of care, compassion, and commitment are reflected in every aspect of our work. If you are passionate about making a difference in healthcare and are committed to upholding these values, we encourage you to apply and join us in our journey towards a more inclusive and equitable future.

St. Joseph's Care Group is committed to providing reasonable accommodations to applicants with disabilities in our job application and hiring process.

WHAT YOU BRING

Education/Experience:

• Post-secondary education in business administration with a concentration in Human Resources, Accounting, Payroll, or a related discipline
• Experience using an human resources information system
• Knowledge of / experience with relevant legislation and regulations relating to payroll and remittances

Skills/Abilities:

• Ability to communicate effectively and concisely both orally and in writing
• Ability to establish and maintain effective working relationships
• Demonstrated accuracy organizational skills problem-solving and multi-tasking skills
• Ability to work as a team member as well as independently
• Ability to use independent judgment and maintain confidentiality of records actions and information
• Must be at a basic level in word processing an intermediate level in spreadsheet software
• Must be proficient in data entry
• Demonstrated regular attendance at work

Asset:

• Completion of Canadian Payroll Certificate is an asset
• Familiarity with Virtuo HRIS and Crystal Report Writer is an asset

Conditions of Employment:

• This position shall be conditional upon a satisfactory Criminal Record & Judicial Matters Check (CRJMC) where indicated, to ensure the absence of relevant criminal convictions.

WHY JOIN ST. JOSEPH'S CARE GROUP

St. Joseph's Care Group (SJCG) offers a meaningful career for those seeking to make a difference in health care. As a leading provider of complex care, rehabilitation, long-term care, and mental health and addiction services, SJCG is recognized for its commitment to high-quality compassionate, and people-centred care.

Experience a rewarding career and lifestyle you’ll love at the heart of Thunder Bay! Here’s what awaits you when you join our team:

• Enjoy a Competitive, Forward-Thinking Compensation Package: We offer salaries and benefits that recognize your talent and dedication.
• Secure Your Future: Become a member of the Healthcare of Ontario Pension Plan (HOOPP) – our organization will contribute $1.26 for every $1 you invest in your pension, ensuring a strong, stable retirement for your future.
• Make Your Move Easier: We provide relocation assistance to help you settle in (some conditions apply).
• Thrive in a Supportive Team: Grow your career and make meaningful contributions alongside dedicated and passionate colleagues.
• Commitment to Diversity: We are proud to be an inclusive workplace that celebrates the unique backgrounds, perspectives, and talents of every team member.
• Advance Your Skills: Access ongoing professional development, advanced education, and a tuition loan program.
• Continuous Improvement: We foster a culture where every team member is empowered to identify opportunities for improvement and share ideas.
• Prioritize Your Wellbeing: Take advantage of comprehensive wellness initiatives and access to an Employee & Family Assistance Program.
• Shape the Future: Get involved in research and teaching initiatives that make a real difference.
• Be Recognized and Rewarded: Benefit from employee recognition, discount, and referral programs.
• Live Where Adventure Meets Opportunity: Nestled on the stunning shores of Lake Superior, Thunder Bay offers the perfect blend of vibrant city life and breathtaking outdoor escapes.

APPLICATION INFORMATION

All job postings will follow the requirements outlined in the applicable collective agreement or the Terms & Conditions of Employment. If the job is not filled through this process, the posting will remain on our external site until the position is successfully filled.

Applicants who are part of the bargaining unit will be given priority consideration as set out in the relevant collective agreement. It is the applicant's responsibility to clearly demonstrate that they have the skills required for the position they are applying for.

This hiring process includes the use of AI-enabled systems for administrative and candidate management purposes.