Administrative Assistant to our Project Manager - Commercial Roofing / Construction
Markham, ON
We are a leader in commercial flat roofing with our 35,000 sq. ft facility located in Stouffville ON, near the intersections of Hwy 404 and Bloomington Rd.
We require a very organized and reliable person to be our Project Managers' Administrative Assistant. This role will include scheduling crews, ordering materials, ensuring materials are delivered on site, tracking material usage, completing project reports , preparing costing analysis of each project, dealing with clients and agreements in place of the Project Manager and reporting to management.
Job Duties
- Reviewing, coordinating, tracking and ensuring contract deliverables are achieved.
- Documentation control
- Correspond with vendors
- Prepare purchase orders & maintain purchase order system
- Schedule and coordinate project logistics (shipping, craning etc.)
- Inventory management within the company database
- Organizing schedules & making appointments
- Providing reminders regarding upcoming meetings, events or anything requiring a collective action from the executive team and/or other team members
- Answering inquiries via telephone/email
- Executing on tasks from senior management in a timely manner
- Prepare correspondence and communications (as it pertains to the executive management team)
- Assist with projects as required
- Maintain filing system and overall confidentiality levels associated with performing duties as assigned
Key Competencies
- Administrative experience required.
- Construction and or roofing industry experience preferred.
- Experience in trade coordination and oversight of PO's and billing.
- Strong communication and interpersonal skills
- Proficiency with Microsoft Office (Excel, Word, Outlook) and CRM systems
- Knowledge of any accounting software is an asset
- Ability to maintain the highest level of confidentiality.
- Must work collaboratively in a team environment and be approachable and available
- Superior organization skills
- Ability to work under pressure
- Ability to prioritize, strong critical thinking and problem-solving skills
- Strong internet research skills
- Ability to work with work well with all levels within the organization: senior management & staff
- Strong attention to detail
- Able to improvise, multi-task and prioritize in a fast-paced environment while maintaining composure.
What’s in it for YOU and Compensation
- Above average salary based on experience
- Full benefits
- Annual performance bonus
- 14 Paid Time Off (PTO) days first year + your birthday off each year
- Great friendly team
- Private office
- Latest in computer technology
- Company outings
Please apply NOW for immediate consideration
*** To be considered you MUST complete a Video interview that we will send to you upon your Apply***
***You will NOT be considered if you do not complete the video interview***
