Billing Administrator - Accounting

Kent, WA

Job Title      

Billing Administrator  – USA, Located in Kent, Washington

Reports To

Billings Team Lead

Job Overview

The Billing Administrator primarily arranges invoices, resolves billing errors, updates billing records and communicates with internal stakeholders regarding issues or reconciliations.

Key Responsibilities

• Review sales orders shipping documents for assigned branches to ensure customers are billed for the correct items purchased and the correct quantities
• Prepare customer invoices for assigned branches daily, including freight and fuel surcharges, if applicable
• Analyze Gross Margins of invoices on billing batch and resolve issues with both Inventory cost and Sales Pricing
• Print and mail customer invoices
• Retrieve back-up documentation and enter credit notes and/or billing corrections
• Maintain good internal business relationships (especially Sales Team, Branches and Inventory Costing Team)

Qualifications

• Experience working with computer systems such as Oracle, Microsoft, Sage or SAP
• Proficiency in Office 365 (especially MS Outlook)
• Excellent communication in English, both verbal and written
• Excellent organizational skills
• Experience working in high volume/transaction environment
• Detail oriented
• Must have basic math skills
• Be reliable and a team player

Qualifications

• Accounting diploma/certification required
• Minimum of 5 years billing/invoicing experience in a multi-branch environment
• Strong problem- solving skills, accounting principles knowledge, research and resolution skills, data analysis and multi-tasking
• Strong organization, prioritization, and planning skills
• Strong analytical skills
• Leadership skills
• Excellent Office 365 skills (incl Excel and Outlook); large ERP system experience
• Strong communication and interpersonal skills

The Offer

• Competitive salary - we take great pride in offering our workforce the best benefits and compensation packages in our industry, and we think you will too.

• Healthcare – we offer multiple options and picks up a generous amount for single, couple or family coverage
• Insurance benefits and employee assistance program
• 401K – save for retirement with a traditional 401K account or Roth 401K – you are eligible after 90 days employment and matches a portion of your contribution
• Time Off – Everyone needs time away from work to recharge and be with family and friends - receive a generous amount of paid holidays
• Referral Bonus Program
• Paid training/tuition reimbursement – Ready to further your education?
• Open door policy in a supportive and encouraging work environment
• Overtime available in peak periods
• Internal Promotions

Company overview

Our company founded in 1972, is a leading wholesale distributor of construction materials with over 40 locations across North America. Our company prides itself on being the most responsive, problem solving and fun place for our customers to conduct business.

As an Equal Employment Opportunity (EEO) employer,  provides job opportunities to qualified individuals without regard to race, color, ethnicity, religion, gender, sexual orientation, national origin, age, marital status, physical or mental disability, familial or military status, in accordance with applicable federal, state and local EEO laws. All candidates for employment must successfully complete pre-employment drug testing and background verificatio