Bilingual Contract Analyst (Remote/Hybrid)

Montréal, QC

Hybrid or Remote

Our company is a leading global provider of multichannel business communications services and marketing solutions. With 30,000 clients and 33,000 employees across 28 countries, Our company offers the industry’s most comprehensive offering of solutions designed to help companies optimize customer engagement and streamline business operations across the complete customer journey. Today, RRD offers a wide-ranging
portfolio of capabilities, experience and scale that enables organizations around the world to create, manage, deliver, and optimize their marketing and business communications strategies.

With ten strategically located operations across Canada, RRD provides local service and responsiveness while leveraging the economic, geographic and technological advantages of a global organization. From marketing programs that generate new business to critical communications that extend brand relationships, RRD can help streamline communication processes with our end-to-end solutions, ensuring flexibility while meeting changing business needs, market trends, and regulatory changes.

Together we are creating and sustaining a culture where our differences are valued, explored, respected, appreciated and everyone is empowered to contribute.

POSITION LOCATION:

This role can be done remotely.  If there is a RRD office location near to the successful candidate, a hybrid model will be applied.

POSITION SUMMARY
Reporting to the Director of Contracts and New Business Management, the Bilingual Contract Analyst supports the entire Canadian Contracting Process and most duties surrounding the creation, modification, organization and filing of all of RRD Canada’s contracts.  The Contract Analyst will also support the ongoing maintenance of the Canadian Contract Data Base and the Paperless Contract Data Base.

RESPONSIBILITIES

• Act as liaison between corporate Legal / Risk Management / IT Governance Departments and RRD business owners (i.e. Sales, Plant Management, Privacy Management)
• Ability to interpret specific contract clauses and identify the ramifications for RRD business owners
• Organize and expedite the flow of contract work, initiating any follow up action as appropriate
• Update and maintain records in the Contract Data Base and the Paperless Contract Data Base on an ongoing basis
• Support Canadian Record Retention requirements
• Create and issue standard monthly Price Adjustment reports and manage the monthly price adjustment meetings
• Manage client contract files with medium to advanced complexity
• Manage supplier contract files
• Complete French / English contract translations
• Accurately prepare certain legal documents and related correspondence
• Participate in small to medium size contract negotiations in either French or English
• Proof reading and editing of contracts, in English and French
• Support Risk Analysis to determine acceptance on Government bids
• Review legal requirements for RFP and similar type public tenders
• Follow up with sales / clients / suppliers on unsigned documents (particularly NDA’s) and in active documents
• Give notice of terminations to both inactive documents and NDA’s that should be terminated
• Load contracts into Perceptive Contact Contract Data Base and update Meta Data for each contract loaded
• Liaise with Risk Management Department, to obtain insurance certificates or insurance certificate renewals
• Complete or support on Record Retention Audit Activities
• Complete Contract Compliance Reviews
• Ensure Insurance Certificate provisions are adhered to by all contracting suppliers

KNOWLEDGE AND SKILL REQUIREMENTS

• Law Clerk Diploma, Certificate from Post Secondary Educational Institution is preferred, Legal Assistant or Paralegal graduate with related work experience will be considered
• Fully Bilingual in both written and spoken French / English
• Minimum of one year experience in Canadian legal environment
• Attention to Detail
• Strong Microsoft computer skills, including MS Word, MS Excel
• Past experience with contract development and contract negotiations is a plus
• Past experience with contract data base is welcome
• Strong administrative and organizational skills
• Exceptional verbal and written communication skills
• Legal translation experience is an asset
• Excellent interpersonal skills to work effectively with other staff and professionals
• Ability to meet strict deadlines

WHAT WE OFFER:

• Company matched RRSP/DPSP (coming Jan. 1, 2023)
• Benefits Flexibility
• Virtual Healthcare offering supporting overall wellbeing and mental health
• Employee Family Assistance Program (EFAP)
• Tuition Reimbursement

Our company is committed to ensuring that every employee at every level is respected, valued and included. The commitment to advance diversity and promote inclusion is a company undertaking that is integrated into our day-to-day actions and overall business strategy. It is rooted in our core belief that RRD’s diverse employees – of every age, walk of life, background, national origin, ability, race, ethnicity, sexual

orientation, gender and gender identity-are essential to our company’s ability to innovate and transform.

Inclusion is formally integrated into all aspects of the company, from the employees who come to work every day, to our clients, suppliers, and vendors. Our Diversity, Equity & Inclusion mission supports a high performance culture that leverages differences, attracts and retains the best talent, produces excellence in meeting emerging market demands, and enables our clients to succeed.