This role is responsible for providing administrative support to various departments, which may include filing, payroll and coordinating office facilities.
Responsibilities
Ensure invoices are processed and approved in timely manner
Receive, distribute, and prepare mail for courier services
Maintain/organize filing system and update databases and other information as required
Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
Respond efficiently to all requests for office supplies and coordinate servicing of office equipment;
Collect ad hoc data prepare reports and graphs (i.e. efficiency, health and safety etc.)
Organize Town halls and employee recognitions events.
Payroll for hourly and agency employees.
Ordering plant ingredient using SAP (back up for Material coordinator)
Maintaining plant budget files in various accounts and budget accruals on a period basis.
Maintaining hourly employees confidential records including their personal information, training records and disciplinary actions.
Requirements
Completion of high school; College degree an asset
3+ years’ experience as an assistant in a manufacturing environment preferred
Exceptional coordination & time management skills required
Strong computer skills (Word, Excel, PowerPoint)
Superior organizational, administrative & project planning skills
Self-directed with ability to work independently in a fast paced environment managing multiple priorities
Detail oriented
Highly effective interpersonal skills to deal with internal and external contacts
Able to work well with a variety of people & maintain confidentiality
