Plant Administrator (Payroll, A/P, A/R)

Langley, BC

Our office’s client located is in the Port Kells area of north Langley. They are looking for a full-time Plant Administrator. This position requires knowledge in an array of different areas including but not limited to Payroll, AP/AR, Human Resources, finance, office management and other areas.

RESPONSIBILITIES & EXPECTATIONS:

Human Resources / Benefits Administration:

• Prepare and file monthly & annual information including pension contributions and reports
• Calculate and reconcile taxable benefits amounts
• Coordinate with benefits broker
• Prepare annual statements as required, such as T5, pension reports, T4 documents, and other items as needed
• Track and provide information to employees regarding safety gear, such as eye wear, uniforms, raingear and boots
• Collective bargaining agreement administration

Payroll

• Run and audit time clock and entries daily
• Keep track of hours as needed such as banked hours
• Reconcile items such as banked hours, ADP bi-weekly reporting, WCB reports and information for EI
• Calculate vacation rates and provide for HR
• Calculate and remit pension payments and Health and Welfare amounts to Union monthly
• Calculate and provide overtime hours to HR
• Work closely with Corporate Payroll department for processing payroll, issues and compliance
• Stay up-to-date with payroll regulations (new stats, sick days, changes to Employment Standards, etc.)
• Properly calculate and issue payroll corrections when needed
• Track and compare time off request forms with operations team
• Work with Controller for annual budgeting
• Tracking compliance with collective bargaining agreement in effect

Accounts Payable:

• Manage PO and non-PO invoices
• Receive and validate in SRM or SAP
• Reconcile invoices for accuracy including but not limited to taxes, pricing, and on-time payments
• Work closely with Corporate AP Team
• Coordinate with all vendors or carriers to resolve any discrepancies
• Prepare annual, semi-annually or monthly invoicing or documents needed
• Request and supply COI's from Marsh Canada to vendors requesting them
• Calculate and code GST amounts on carrier payments and submit for entry
• Create journal entries for necessary adjustments of incorrect GST amounts

Accounts Receivable:

• Banking and Other:
  • Prepare daily deposits for entry
  • Confirm any EFT deposits in bank accounts
  • Record all monetary transactions daily including non-customer related transactions
  • Report reconciled cash balances and receipts and expenses to head office monthly
  • Enter and report bag inventory monthly

• Customers:
  • Review customer invoices/debit notes/credit notes for accuracy - pricing, currency and taxes
  • Create files for new customers, ensure accuracy and follow up on invoicing as needed
  • Update customer rate report with any changes (including taxes)
  • Collections - monitor closely and notify customers of late payments
  • Confirm payments match invoices by verifying rates and distribution

REQUIREMENTS:

• Minimum five (5) years’ experience in an office support position with accounting, union payroll and finance experience.
• Bachelor’s degree in Business Administration, accounting or equivalent work experience preferred.
• Able to effectively communicate with customers and company personnel to ensure accurate.
• Eager to learn and understand new processes.
• Able to troubleshoot and problem solve.
• Capable of dealing with constantly changing priorities.
• Previous SAP experience a plus or other similar business enterprise system.
• Microsoft Office product proficiency is a necessity.
• Good attention to detail and accuracy.
• Ability to organize, prioritize and manage time effectively.
• Availability for weekly, monthly, or yearly reporting/processes.
• Having a vehicle is a must as the closest transit stop is at least a 20 minute walk.

This is a temp position with the possibility of becoming permanent.

This is a Monday to Friday position with a possible flexible start time.

Pay range is $34-$38/ Hour